attendance management

Logo LogSys
 Efficient attendance management


deutsch english
EFN entry
Data Protection
attendee-recording access-control integration Services

  D A T A    P R O T E C T I O N    D E C L A R A T I O N



The protection and security of personal data is a high priority for us. Therefore, we strictly adhere to the rules of the Basic Data Protection Regulation (EU DSGVO). Below you will be informed about the type of data collected and the purpose for which it is collected:


1. Data transmission / Data logging

When you visit this page, the web server automatically registers log files that cannot be assigned to a specific person. These data include, for example, the browser type and version, operating system used, referrer URL (the previously visited website), IP address of the requesting computer, access date and time of the server request and the file request of the client (file name and URL). This data is only collected for the purpose of statistical evaluation. A passing on to third parties, for commercial or non-commercial purposes, does not take place.

2. Data acquisition (process and explanations)



Event is imminent

The process is triggered by an imminent event (congress / conference).


Transfer participant data

The PCO transmits the data to LogSys via an SSL connection approximately one day before the event. The data is then stored in an SQL database on a 1&1 Internet SE server.
The following data is transmitted:
 -  Salutation and academic title
 -  First and last name
 -  E-mail address (if applicable)
 -  Education number (if applicable)
 -  Type of booking and, if necessary, seminar / course bookings
The data is relevant for the certification, communication and reporting of credit points.


Adding attendance(s)

During the event, time stamps are added to the personal data. This is being done by scanning a barcode on the participants' name tags. For this, only an anonymous identification number is transmitted.


Adding education number

If a participant has an education number that has not yet been stored in the system, the number is added to the system by trained personnel. The personal data is transmitted via an SSL connection and is made visible to the staff. The personal data must be transmitted in order to ensure correct allocation of the education number.


Transferring final participant data

See "Submit participant data".


Sending e-mail with download info

A one-time e-mail with download information will be sent to the attendees using the e-mail address provided.


Download phase I

For statistical evaluations, the ID is used to record which type of certificate is requested and at which time. The phase lasts at least two and at most 4 weeks. During this phase, participants can still submit their education number, which is stored in the system as it is described in the step "Adding education number". The participant actively transmits the education number via a web form (SSL encrypted) by e-mail to LogSys or by telephone.


Reporting education credits

For participants with an education number and attendance at certified events, the education credits are reported to the certification bodies. Only the education number is transmitted via an SSL connection.


Deleting e-mail data

The e-mail addresses are deleted after the reporting the credits to the certification bodies. Until then, the e-mail addresses remain stored in order to be able to inform the participant in case of unsuccessful point reporting (e.g. if the education number of the certification body should not be known).


Download phase II

Personal data is stored in the database during this phase to enable the creation of certificates. This phase ends two years after the event.


Deleting personal data

All personal data will be removed from the database. Only the anonymous identification number and the attendances for the number remain stored. This is necessary in order to be able to create a certificate at a later date. However, this requires the participant to provide the identification number and the necessary personal data.

3. Information, modification and deletion of your data

In accordance with applicable law, you can ask us in writing at any time whether and what personal data about you is stored by us. You will be notified immediately.

4. Security of your data

The personal data provided to us is secured by taking all technical and organizational security measures in such a way that it is inaccessible to unauthorized third parties.
We would like to point out that data transmission over the internet (e.g. communication by e-mail) can have security gaps. A complete protection of data against access by third parties is not possible.


If you have any questions regarding this data protection policy, please contact the person indicated in the imprint.

© LogSys 2021 [Since 2012 | over 65.000 participants, more than 200.000 dedected attendances]